Chemistry Department Conference Rooms

Usage Policies

  • The following policies apply to Chemistry Department conference rooms in the Chemistry/Physics building and the Jacobs Science Building.
  • The individual(s) attending and requesting use of Chemistry Department’s conference rooms are responsible for ensuring compliance with all university standards and regulations, including but not limited to:
    • Alcohol – Per AR 6:4, Section VI: "Except as provided in Sections VII and VII of this regulation, alcoholic beverages are PROHIBITED in [c]lassrooms, laboratories, offices, and office suites."  The department interprets this to include the Chemistry Department's conference rooms in the Chemistry/Physics building and the Jacobs Science Building.
    • Code of Conduct (AR 4-10)
    • Minors on Campus (AR 6-12)
    • Tobacco (AR 6-5)
    • Find a complete list of university regulations at http://www.uky.edu/regs.
  • Prior to the beginning of each semester, a request for the upcoming semester's reoccurring meetings is sent to the Department via email.  Afterwards, the calendar opens for reservations on a first-come, first-serve basis.
  • A Chemistry faculty member, postdoc, or staff member must be present. This is especially necessary for events occurring outside normal business hours.
  • Individuals or groups using these spaces should leave the space in the condition in which they found it, or better. This includes turning off the lights and removing any door props at the conclusion of the event.

To Reserve

  • Email chemistry@uky.edu or see a Chemistry Department Manager to reserve a meeting room, noting the following:
    • Which room you would like to reserve.
    • What type of event will take place - group meeting, exam, etc.
    • The start time and duration of the planned event.
  • For cancellations, please notify a Department Manager or send an email to chemistry@uky.edu as soon as possible.
  • To view availability, please search for the calendars/room lists in Outlook (via Microsoft365 or Windows), starting with the room number (e.g., 114). Use the following tutorials for guidance on adding calendars to Outlook.

Chem-Phys 114A/B

The large space can be divided into two smaller spaces.  Both have projector capabilities and large white boards.

  • CP-114A is the south side of the room and is set up “conference style,” with chairs surrounding a group of tables. This space can accommodate 30.
  • CP-114B is the north side of the room and is set up “seminar style,” with chairs in rows facing the screen/white boards. This space works well for group presentations and can also accommodate 30-40 comfortably.
  • Please contact a Department Manager regarding the room divider, as needed.
  • If a member of the group using the room does not have swipe access, see a Department Manager in CP-125 for temporary access.

Chem-Phys 114C

  • This room also has a white board and a monitor for presentation purposes. It accommodates up to twelve people.
  • If a member of the group using the room does not have swipe access, see a Department Manager in CP-125 for temporary access.

Chem-Phys 302, 338, 378A, and 378B

  • These conference rooms are shared with the Physics Department.
  • These rooms have a monitor for presentation purposes, a whiteboard, a camera for teleconference (excluding room 302), and accommodate between six and ten people.
  • Chemistry faculty, staff, and graduate students should have badge access to these rooms. Please contact chemistry@uky.edu for issues with access.

Chem-Phys 303

  • This conference room is shared with the Physics Department.
  • It is set up “conference style,” with chairs surrounding a large table.
  • This room has a monitor for presentation purposes, a camera for teleconference, and accommodates 28 people.
  • Chemistry faculty, staff, and graduate students should have badge access to this room. Please contact chemistry@uky.edu for issues with access.